Registration: Leader Pack & Process

Online Scout Manager (OSM)

We are utilising OSM to manage the event. We have decided to use OSM for GDPR, data compliance and governance reasons, and any data we hold in OSM will be deleted after the event when all outstanding actions are completed.

Who needs to register?

Every person, in whatever capacity attending the event must register with the event and have a record card on OSM with us.

Registering adults and young people through OSM can be completed one of two ways:

Option One:

If you are utilising OSM already, you can copy a person to Six Summits Challenge Training or Six Summits Challenge Expedition, depending on which the team has entered. However, we require that if you are to copy a record, that it is your responsibility to inform the parent or adult of the record you are copying.

The event will not be updating any records except the custom records we require for the event and will be asking parents or the adult to update the following information:

  • Parent & Emergency Information is up-to-date
  • Six Summits Notes
  • Medical consent for treatment
  • Hay Fever
  • Lactose Intolerant
  • Asthma
  • Nut Allergy
  • Travel Sickness
  • Epilepsy
  • Social Difficulties
  • Behavioural Difficulties
  • First Aid (Mandatory)
  • Safeguarding (Mandatory)
  • Safety (Mandatory)
  • DBS Info
  • Scout Group (Full Name)
  • Expedition Event? (Yes/No)
  • Training Event? (Yes/No)
  • Adult Support? (Yes/No)
  • Over 18 Membership Number
Suggested Method
  • Contact your parents and adults of OSM records you intend to share with the Six Summits Challenge Event and advise you will be sharing the record card with us.
  • If any parent does not want to share the record, they will need to create a new record with us, as in Option Two.
  • Within OSM, select all records you will be sharing and select ‘Moving On’ and ‘Share with’
    • Select ‘Scouts’ from age range and choose which challenge they will be talking part in by start to type ‘Six Summits Challenge’:
      • Six Summits Challenge: Training
      • Six Summits Challenge: Expedition
  • Record will be copied and our booking team will accept the invite and add them to your registered team

Option Two:

If you do not wish to share records, or you do not use OSM, then we will ask that you get parents to register on our OSM Registration page, along with all adults that are also attending. We require parents to register, so they are able to update the health records before the event. If these details are not updated, you will not be able to attend. We would require the same information as above to be completed.

After registration has been completed, the parent or adult will receive a welcome email and ask that they update some additional information so we can assign the registree to the correct team. This additional information includes:

  • Scout Group Name (full name of your Scout Group & Troop, please)
  • Expedition Event (full expedition)? (Yes/No) 
  • Training Event (day sack)? (Yes/No)
  • Adult Support (if over 18)? (Yes/No)
  • Scout Membership Number (Over 18’s only)
Suggested approach
  • Email your parent(s) and leaders who are attending the Six Summits Challenge with
  • Ensure that any attendees know that they welcome email sent from registration must be actioned before we can added to the event.
  • Closer to the event we will ask for key event information is updated/added, we will ensure that registration Leader is given notice first

The Process

Flow Diagram

Key Information

Event organiser email: mark@sixsummitschallenge.org.uk

Booking support: bookings@sixsummitschallenge.org.uk

Information to support self-registration: weblink

OSM Registration page: weblink